Agree Who Reviews Each Decision
Use one procurement brief for the intended product, application, market, quantity and branding needs. Assign reviewers before requesting samples so technical acceptance does not become confused with packaging approval.
| Decision | Responsible reviewer | Deliverable to agree |
|---|---|---|
| Application suitability | Technical buyer or responsible service specialist | Equipment requirement matched to product evidence. |
| Handling and market requirements | Safety or compliance reviewer | Applicable safety documents and label requirements. |
| Sample and packaging | Technical reviewer plus brand/operations team | Separate sample feedback and approved artwork/carton record. |
| Commercial order | Purchasing team | Product-by-product quantities, agreed scope and delivery plan. |
Move from Brief to an Order Record
First send the application, destination market, estimated quantity and standard-pack or private-label direction. If technical details are incomplete, include available photos or service records. During review, maintain one document register and resolve the technical questions with the responsible person before ordering.
- Agree the product reference and requested document set.
- Record sample feedback separately from artwork and carton approval.
- Agree quantities per product and the delivery plan.
- Keep the accepted records available for repeat orders.